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10 Bookkeeping Services Mistakes

Bookkeeping services

Bookkeeping may be a double-edged sword for business organizations. This is often one among the essential foundations of the whole accounting and finance system. It doesn’t matter how experienced and qualified CPA you’re, if you don’t have proper bookkeeping services, then you’ll be never ready to anticipate the right financial position of a corporation.

Most of the companies don’t think bookkeeping services as an important a part of their business management and that’s their one among the most important mistake. Giving less importance to bookkeeping and not hiring a professional person to handle bookkeeping records is that the dawn of bad accounting practices. It’s been noted that 60% of business organizations within the US don’t have dedicated resources to handle the bookkeeping; they fail drastically in business management.

Apart from ignorance, there are many different bookkeeping mistakes that are committed by business firms. To form sure that the virtual bookkeeping process won’t cause a drag for your company, you would like to always keep knots of following ten bookkeeping mistakes in your handkerchief.

Mistake #1. Mistake of Miscalculation

Bookkeeping may be a very simple process where you would like to enter the twin entry of each expense or income made by your company in order that your company’s final record shows an equal amount on each side. But, when your bookkeeping clerk forgets to feature an entry or double the quantity of entry, then the ultimate record won’t ever agree.

One of the trickiest parts here is that you simply won’t be ready to identify your mistake until you made the ultimate statement. Even then it’s very tough to seek out one error among thousands of entries.

So, to avoid miscalculation, it’s advised to recheck your every entry twice and ask another person to guage your online bookkeeping services in fresno as sometimes mistakes committed by yourself aren’t visible to your own eyes.

Mistake #2. Confusion with Accounts

Sometimes thanks to the similar amount or nature of the expenses, the bookkeeping clerk adds an entry under the incorrect account head. This is often a really common mistake but impacts dramatically your accounting process. For instance, if the entry of your home rent is added to your office rent account, then it’ll imbalance your personal and professional travel and entertainment account. That’s because if you’ve got drawn rent money from your capital account, then it’ll be a drawing and will be mentioned under the drawing account.

This error are often easily avoided if you retain your personal and professional bookkeeping records separate and even hire different accountants to make your personal and official records.

Mistake #3. Using Obsolete Bookkeeping Software

Today, when traditional bookkeeping ledgers are replaced with the virtual bookkeeping software, then it’s vital for businesses to urge the newest bookkeeping software. However, most businesses consider updating their bookkeeping software an unnecessary expense and keep it up using the older version. And, which eventually leads to low productivity and much of errors.

Read Also – 7 tips for a Small Business Accounting Firm to grow in 2021

It is evident that tiny companies can’t invest within the latest bookkeeping technologies, but they will indeed outsourced bookkeeping services and obtain benefits from the newest technologies.

Mistake #4. Not Appointing Experts

Bookkeeping may be a mere recording process which may be done by anyone. this is often the thinking of most companies and thus they hire inexperienced people at lower rates to handle bookkeeping work. At Kayabooks, we always condemn this ideology by saying that if you don’t have a solid foundation, then how you will build a robust building thereon. It’s the worst mistake that any company can commit.

Here, the answer is extremely simple either hire qualified bookkeeping in house staff or outsource your bookkeeping work to experts.

Mistake #5. Lack of Budget Plan

It has been recorded that 13% of companies fail thanks to a scarcity of budget planning and won’t have the knowledge to take a position in good opportunities. To form the thriving budget, companies got to use past accounts and bookkeeping records as a source to properly evaluate the deviation within the budget.

Bookkeeping services

To plan a figurative budget of your company, you would like to form sure that your business expenditure and revenue accounts are perfectly clean and flawless.

Mistake #6. Forget to Reconcile

Creating a bank reconciliation statement is one among the main parts of a bookkeeping services. Suppose, if you’ve got issued a cheque of $2000 to your vendor and added the quantity in your books under expenditure head, but your vendor hasn’t deposited cheque within the bank for subsequent fortnight. And, now if in-between this era you create a record for your company, then you’re getting to get a surplus of $2000.

The solution to avoid this problem would be fixing a date within the month once you need to reconcile your cash book and statement.

Mistake #7. Not Keeping on Your Credits

It is a self-destructive step for companies if they don’t keep a correct record of their credits. If you are doing not understand the interest value and fee, you would possibly not get the improved credit score, even once you pay on time.

The easiest thanks to avoid this problem would be creating a clean and clutter-free credit statement and frequently monitor it.

Mistake #8. Not Creating Backup

The accounting process has been completely digitalized nowadays which has arisen a problem of knowledge loss. Suppose, if your computing system during which you’ve got stored all the corporate accounts got damaged thanks to viruses, theft, and physical damage and far more, then you’ll lose all of your data during a blink of an eye fixed.

So, here, you’ve got to make a correct backup of your data on another computer or the cloud storage.

Mistake #9. Bad fund Management

Business owners often operate with small amount of fund, but they need small or no knowledge of the way to track it. Businesses got to maintain a correct fund system in order that they won’t need to undergo all their accounts to seek out the balance of a few of dollars.

When a corporation features a large financial department where thousands of dollars entries are handled on a day to day, then it’s advised to line up a fund account and accountant separate to avoid any confusion.

Mistake #10. Ignorant to Tax Terms

When business owners themselves attempt to handle online accounting services working along side the opposite management work, then they’re sure to miss out on important tax terms and return filing rules. Moreover, people don’t consider bookkeeping as a part of the taxation process. Well, business owners, bookkeeping is just about a part of the taxation process and if entries aren’t recorded as per the newest tax guidelines, then be ready for heavy punishments and penalties.

Again, to avoid committing this error, you would like to rent an expert or outsourced bookkeeping company.

Here you’ll examine the Common Accounting Mistakes to avoid growing your business substantially


Bookkeeping isn’t only about recording expenses and revenue entries. It a much-complexes job than that and wishes to perform with a high level of excellence. To make flawless bookkeeping records confirm to misjudge the importance of bookkeeping work.